Field Retain? Incoming Subfields TIND Subfields Label MARC
Definition Instructions Comments / Details • All TIND fields should have both indicators set to blank, except where specially noted in column 1. • Incoming subfields (column 3) do not indicate a specific order. Subfields should be processed in the order in which they appear in the MARC
record. • TIND subfields (column 4) do indicate an order. Add or combine subfields using this order
LDR BibLvl move data, drop byte 07 Bibliographic level Move to 903__b
LDR format move data, drop byte 06 Type of record Translate to 336__a. Use mapping on 2nd tab of MARC
Fields for TIND 20190208
001 move data, drop OCLC Number Delete 001 but put OCLC number into 901__o See instructions for 901 003 drop Control Number Identifier
005 drop Date and Time of Latest Transaction
006 drop Additional Material Characteristics
007 drop Physical Description Fixed Field
008 date1, date2 move data, drop bytes 07-10, 11-14 Fixed Fields Delete 008 but preserve dates in 269__a,b if no more specific dates are available. Use only 4-digit years - drop other date formats, e.g., 19uu, etc. Specific dates are the dates of an issue of a periodical, date of a specific photo, etc. The more specific date should be used in 260/269. Use dates from 008 as a date of “last resort”. 269 is highly desirable but not required when date is unknown 008 lang move data, drop bytes 35-37 Language code Move to 041__a unless 041 already present
009 drop Local Field
010 drop Library of Congress Control Number
013 drop Patent Control Information
015 drop National Bibliography Number
016 drop National Bibliographic Agency Control Number
017 drop Copyright or Legal Deposit Number
018 drop Copyright Article-Fee Code
020 drop International Standard Book Number
022 drop International Standard Serial Number
02470 drop Obsolete. Do not use Call numbers and identifiers now go in 02480_a
02480 drop a Local Identifier/Call number
025 drop Overseas Acquisition Number
026 drop Fingerprint Identifier
027 drop Standard Technical Report Number
028 drop Publisher or Distributor Number
030 drop CODEN Designation
031 drop Musical Incipits Information
032 drop Postal Registration Number
033 drop Date/Time and Place of an Event
034 drop Coded Cartographic Mathematical Data
035 drop System Control Number
036 drop Original Study Number for Computer Data Files
037 drop Source of Acquisition
038 drop Record Content Licensor
040 drop Cataloging Source
041__a retain a a Language Code
042 drop Authentication Code
043 drop Geographic Area Code
044 drop Country of Publishing/Producing Entity Code
045 drop Time Period of Content
046 drop Special Coded Dates
047 drop Form of Musical Composition Code
048 drop Number of Musical Instruments or Voices Codes
050 drop Library of Congress Call Number
051 drop Library of Congress Copy, Issue, Offprint Statement
052 drop Geographic Classification
055 drop Classification Numbers Assigned in Canada
060 drop National Library of Medicine Call Number
061 drop National Library of Medicine Copy Statement
066 drop Character Sets Present
070 drop National Agricultural Library Call Number
071 drop National Agricultural Library Copy Statement
072 drop Subject Category Code
074 drop GPO Item Number
080 drop Universal Decimal Classification Number
082 drop Dewey Decimal Classification Number
083 drop Additional Dewey Decimal Classification Number
084 drop Other Classification Number
085 drop Synthesized Classification Number Components
086 drop Government Document Classification Number
088 drop Report Number
090 drop Local call number
100 move data, drop 6, a, b, c, d, e, q Personal Name Move data to 7001_ See instructions for 7001
110 move data, drop 6, a, b, c, d, e Corporate Name Move data to 7102_ See instructions for 7102_ Note: $b is often repeated 111 move data, drop 6, a, c, d, e, f, n, p, t Meeting Name Move data to 711__ See instructions for 711__
130 drop Uniform Title This field is not useful for TIND 210 drop Abbreviated Title
220 drop Key Title
240 drop Uniform title
242 move data, drop 6, a, b, p, n Translation of Title by Cataloging Agency Move data to 246__
230 drop Collective Uniform Title
245__ retain 6, a, b, f, p, n, k 6, a, b, p Title Combine$n and $p into a single $p (part/vol/issue, etc). Append $f and $k to $b if it exists, else create a new $b and put it there. Keep 6 as is. Use $p for vol/date/part, etc. designations, e.g., specific volumes, issue dates, etc. 245__c move data (see note) b Interviewer/Interviewee Append $c to end of $b or add to new $b FOR ORAL HISTORIES ONLY 246__ retain 6, a, b, p, n 6, a Varying Form of Title Combine all subfields into $a
247 drop Former Title
250__ retain a a Edition Statement
254 drop Musical Presentation Statement
255__ retain a, b, c a, b, c Cartographic Mathematical Data
256 drop Computer File Characteristics
257 drop Country of Producing Entity
258 drop Philatelic Issue Data
260__ retain 6, a, b, c 6, a, b, c Publication, Distribution, Etc Delete all square brackets. Delete :;, when occuring at the end of a subfield
263 drop Projected Publication Date
264 move data, drop 6, a, b, c Publication, Distribution, Etc. Move data to 260__ 6, a, b, and c unless 260 already present When 260 and 264 are present, use 260, drop 264. When mulitple 264s are present, use the first one and drop the rest. 269__ drop a, b TIND internal normalized date E.g., 2019-06-13, or 2019-06 (month) or just 2019 if that's all you know is the year When possible use the most specific date as possible when readily available. A year can be used from the Date 008 fixed field, or 260/264 $c or other source of information such as a landing page or information in the title. Use your judgement about when these specific dates are worth the effort, e.g., long newspaper or journal runs are most useful when users can sort down to the day level. 270 drop Address
300__ retain 3, a, b, c a, b, c Physical Description Delete all square brackets. Delete :;, when occuring at the end of a subfield. Capitalize first letter of $3 if necessary and insert at the beginning of $a
307 drop Hours, etc.
310 drop Current Publication Frequency
321 drop Former Publication Frequency
336 drop Content Type
336__a drop V2F_PUB_TYPE Assign type of digital resource (Image, Video, etc.) from controlled list
337 drop Media Type
338 drop Carrier Type
340 drop Physical Medium
341 drop Accessibility Content
342 drop Geospatial Reference Data
342_0c drop Sheet Name Record here Sheet Name only for map collections 342_0d drop Sheet Number Record here Sheet Number only for map collections
343 drop Planar Coordinate Data
344 drop Sound Characteristics
345 drop Projection Characteristics of Moving Image
346 drop Video Characteristics
347 drop Digital File Characteristics
348 drop Format of Notated Music
351 move data, drop a, b Organization and Arrangement Combine $a and $b and move data to 505__a
352 drop Digital Graphic Representation
355 drop Security Classification Control
357 drop Originator Dissemination Control
362 drop Dates of Publication and/or Sequential Designation
363 drop Normalized Date and Sequential Designation
365 drop Trade Price
366 drop Trade Availability Information
370 drop Associated Place
377 drop Associated Language
380 drop Form of Work
381 drop Other Distinguishing Characteristics of Work
382 drop Medium of Performance
383 drop Numeric Designation of Musical Work
384 drop Key
385 drop Audience Characteristics
386 drop Creator/Contributor Characteristics
388 drop Time Period of Creation
490__ retain a, v a Series Statement Combine into $a 500__ retain a a, 3 General Note Append $3 when more information about the type of note is desired For note fields coming in from METS, assign to $3 the value of the @type attribute when the field maps to 500. 501 drop With Note
502__ retain a, b, c, d, g, o a Dissertation Note Combine into single $a
504 drop Bibliography, etc. Note
505__ retain a, g, r, t a Formatted Contents Note Combine into single $a
506 move data, drop a Restrictions on Access Note Move data to 542__f
507 move data, drop a a Scale Note for Graphic Material Move data to 255__a unless 255__a already present.
508 drop Creation/Production Credits Note
510 drop Citation/References Note
511 drop Participant or Performer Note
513 drop Type of Report and Period Covered Note
514 drop Data Quality Note
515 drop Numbering Peculiarities Note
516 drop Type of Computer File or Data Note
518 drop Date/Time and Place of an Event Note
520__ retain a a Summary, etc.
521 drop Target Audience Note
522__ retain a a Geographic Coverage Note
524__ retain a a Preferred Citation
525 drop Supplement Note
526 drop Study Program Information Note
530 drop Additional Physical Form available Note
532 drop Accessibility Note
533 drop Reproduction Note
534 drop Original Version Note
535 drop Location of Originals/Duplicates Note
536__ retain a a Funding Information Note note (@type=“funding”) 538 drop System Details Note
540__ retain a, b a Terms Governing Use and Reproduction Note Permission to publish/print etc. 541__ retain c, a, d a Immediate Source of Acquisition Note
542__ retain f f Restrictions Copyright statements 544 drop Location of Other Archival Materials Note
545__ retain a a Biographical or Historical Data
546__ retain a a Language Note
547 drop Former Title Complexity Note
550 drop Issuing Body Note
552 drop Entity and Attribute Information Note
555 drop Cumulative Index/Finding Aids Note
556 drop Information About Documentation Note
561 drop Ownership and Custodial History
562 drop Copy and Version Identification Note
563 drop Binding Information
565 drop Case File Characteristics Note
567 drop Methodology Note
580 drop Linking Entry Complexity Note
581 drop Publications About Described Materials Note
583 drop Action Note
584 drop Accumulation and Frequency of Use Note
585 drop Exhibitions Note
586 drop Awards Note
588 drop Source of Description, Etc. Note
590 drop Local Note
600__ retain a, b, c, d, f, j, k, l, m, n, o, p, q, r, s, t, v, x, y, z a Subject Personal Name Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. Replace all other subfields with a space 610__ retain a, b, c, d, f, j, k, l, m, n, o, p, q, r, s, t, v, x, y, z a Subject Corporate Name Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. Replace all other subfields with a space 611__ retain a, b, c, d, f, j, k, l, m, n, o, p, q, r, s, t, v, x, y, z a Subject Meeting Name Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. Replace all other subfields with a space 630__ retain a, b, c, d, f, j, k, l, m, n, o, p, q, r, s, t, v, x, y, z a Subject Uniform Title Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. Replace all other subfields with a space 647 drop Subject Named Event
648 drop Subject Chronological Term
650__ retain a, b, c, v, x, y, z a Subject Topical Term Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. Replace all other subfields with a space 651__ retain a, v, x, y, z a Subject Geographic Name Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. Replace all other subfields with a space 653 drop Index Term - Uncontrolled
654 drop Faceted Topical Terms
655__ retain a, v, x, y, z, 2 a, 2 Genre/Form Combine subfields a,v,x,y,z into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. 656 drop Occupation
657 drop Function
658 drop Curriculum Objective
662 drop Hierarchical Place Name
69X drop Local Subject Access Fields
7001_ retain 6, a, b, c, d, e, q 6, a, e Personal Name Combine subfields a, b, c, d into $a. Retain subfield e in $e
7102_ retain 6, a, b, e 6, a, e Corporate Name Combine subfields a, b into $a. Retain subfield e in $e Note: $b is often repeated 711__ retain 6, a, c, d, e, f, n, p, t 6, a, e Meeting Name Combine subfields into $a.
720 move data, drop a, e Added Entry-Uncontrolled Name Move data to 7001_
730 drop Uniform Title
740 drop Added Entry–Uncontrolled Related/Analytical Title
747 drop Named Event
748 drop Chronological Term
750 drop Topical Term
751 drop Geographic Name
752 move data, drop a, b, c, d, f, g Hierarchical Place Name Move data to 651__a Replace subfields with “ – ” 753 drop System Details Access to Computer Files
754 drop Taxonomic Identification
755 drop Genre/Form Term
758 drop Resource Identifier
760 drop Main Series Entry (OCLC)
762 drop Medium of Performance Term
765 drop Original Language Entry
767 drop Translation Entry
770 drop Supplement/Special Issue Entry
772 drop Supplement Parent Entry
773__ retain t, j, k, o t, j, k, o Host Item Entry
774 drop Constituent Unit Entry
775 drop Other Edition Entry
776 drop Additional Physical Form
777 drop Issued With Entry
778 drop Other Edition Entry
780 drop Preceding Entry
781 drop Subdivision Linking Entry - Geographic Subdivision
782 drop Subdivision Linking Entry - Chronological Subdivision
785 drop Subdivision Linking Entry - Form Subdivision
786 drop Subdivision Linking Entry - Data Source Entry
787 drop Subdivision Linking Entry - Other Relationship Entry
788 drop Subdivision Linking Entry - Complex Linking Entry Data
799 drop Local “hook” for batch loads
800 drop Series APersonal Name
810 drop Series Corporate Name
811 drop Series Meeting Name
830 drop Series Added Entry
851 drop Physical Location This is now added from column in spreadsheet 852__ drop Location /Archive/Repository This is now added from column in spreadsheet 856 drop Electronic Location and Access Use for our own web links
880__$6245 retain and copy 6, a, b, p, n 6, a, b, p Non-Roman Scripts Process/combine subfields like for 245. Then copy to 912 without $6 Native treatment of 880 coming in a future enhancement. Retain for that update but for now copy to 912 880__$6260 retain and copy 6, a, b, c 6, a, b, c Non-Roman Scripts Process/combine subfields like for 260. Then copy to 913 without $6
880__$6100 retain and change $6 value Change $6 value from “100-1” to “700-1”; Make sure indicator to be [1,“”]; Make sure subfields are in the original order: $6,$a,$d 883 drop Machine-generated Metadata Provenance
884 drop Description Conversion Information
885 drop Matching Information
907 move data, drop a Millennium Record Number Trim to b + 8 digits. Move to 901 $m and use in link to catalog record 856 Delete initial period and final check-digit, e.g., .b10280302x -> b10280302 9XX drop Drop all other 9XX fields
Local TIND 9XX Fields to ADD
Reminder: Fields 901, 902, 903 are not repeatable. All applicable subfields should be written to a single field. E.g., $a, $f, $g, $m, $o all go in the same 901 field.
901__a Ark identifier for METS file Required when applicable 901 is internal field used for IDENTIFIERS 901__f Ark identifier for finding aid Optional
901__g PJID:DBID from GenDB Required when applicable
901__m Millennium record number Optional
901__o OCLC Number Optional Strip off initial letters, e.g., ocm, ocn, etc. and all initial zeroes. e.g., ocm00080599 -> 80599 902__d Date of batch file creation Required 902 is internal field use for RECORD CREATION DETAILS. It's good policy to fill in the optional fields too 902__f METS filename or other file used as source of data Required when applicable for METS filenames
902__n Batch uploader's initials Required
902__p Description of the process and programs used Optional
903__b Bibliographic level 903 is used for various BIBLIOGRAPHIC CODES from the MARC
record 950__a Local/Administrative Notes Use for local notes. Optionally $3 for note type 950 is repeatable and can be used for internal administrative notes. Especially useful for pulling together records of administrative interest. Example: $aMissing Cal Heritage Images 982__a Short collection name Displays in facet. REQUIRED Every batchload must have 982 $a and $b. Use only from master spreadsheet of collection names 982__b Long collection name Displays in record. REQUIRED
982__p Project Name May display in record – NOT REQUIRED
991 Restricted Create restricted collection 991__a and create roles that can access each. When setting an existing collection to dark, add it to this collection by updating the record 991 field. When two collections are associated with a record, the most restrictive policy applies Examples: 991__a = “Restricted2Bancroft” 991__a = “Restricted2EAL” 991__a = “Restricted2Admin” Example restricted record: digicoll.lib.berkeley.edu/record/55168 852__c Library Location REQUIRED Use 852 – Repository column from spreadsheet 998 AV streaming
02480 Local Identifier/Call number