Field Retain? Incoming Subfields TIND Subfields Label MARC Definition Instructions Comments / Details • All TIND fields should have both indicators set to blank, except where specially noted in column 1. • Incoming subfields (column 3) do not indicate a specific order. Subfields should be processed in the order in which they appear in the MARC record. • TIND subfields (column 4) do indicate an order. Add or combine subfields using this order

LDR BibLvl move data, drop byte 07 Bibliographic level Move to 903__b

LDR format move data, drop byte 06 Type of record Translate to 336__a. Use mapping on 2nd tab of MARC Fields for TIND 20190208

001 move data, drop OCLC Number Delete 001 but put OCLC number into 901__o See instructions for 901 003 drop Control Number Identifier

005 drop Date and Time of Latest Transaction

006 drop Additional Material Characteristics

007 drop Physical Description Fixed Field

008 date1, date2 move data, drop bytes 07-10, 11-14 Fixed Fields Delete 008 but preserve dates in 269__a,b if no more specific dates are available. Use only 4-digit years - drop other date formats, e.g., 19uu, etc. Specific dates are the dates of an issue of a periodical, date of a specific photo, etc. The more specific date should be used in 260/269. Use dates from 008 as a date of “last resort”. 269 is highly desirable but not required when date is unknown 008 lang move data, drop bytes 35-37 Language code Move to 041__a unless 041 already present

009 drop Local Field

010 drop Library of Congress Control Number

013 drop Patent Control Information

015 drop National Bibliography Number

016 drop National Bibliographic Agency Control Number

017 drop Copyright or Legal Deposit Number

018 drop Copyright Article-Fee Code

020 drop International Standard Book Number

022 drop International Standard Serial Number

02470 drop Obsolete. Do not use Call numbers and identifiers now go in 02480_a

02480 drop a Local Identifier/Call number

025 drop Overseas Acquisition Number

026 drop Fingerprint Identifier

027 drop Standard Technical Report Number

028 drop Publisher or Distributor Number

030 drop CODEN Designation

031 drop Musical Incipits Information

032 drop Postal Registration Number

033 drop Date/Time and Place of an Event

034 drop Coded Cartographic Mathematical Data

035 drop System Control Number

036 drop Original Study Number for Computer Data Files

037 drop Source of Acquisition

038 drop Record Content Licensor

040 drop Cataloging Source

041__a retain a a Language Code

042 drop Authentication Code

043 drop Geographic Area Code

044 drop Country of Publishing/Producing Entity Code

045 drop Time Period of Content

046 drop Special Coded Dates

047 drop Form of Musical Composition Code

048 drop Number of Musical Instruments or Voices Codes

050 drop Library of Congress Call Number

051 drop Library of Congress Copy, Issue, Offprint Statement

052 drop Geographic Classification

055 drop Classification Numbers Assigned in Canada

060 drop National Library of Medicine Call Number

061 drop National Library of Medicine Copy Statement

066 drop Character Sets Present

070 drop National Agricultural Library Call Number

071 drop National Agricultural Library Copy Statement

072 drop Subject Category Code

074 drop GPO Item Number

080 drop Universal Decimal Classification Number

082 drop Dewey Decimal Classification Number

083 drop Additional Dewey Decimal Classification Number

084 drop Other Classification Number

085 drop Synthesized Classification Number Components

086 drop Government Document Classification Number

088 drop Report Number

090 drop Local call number

100 move data, drop 6, a, b, c, d, e, q Personal Name Move data to 7001_ See instructions for 7001

110 move data, drop 6, a, b, c, d, e Corporate Name Move data to 7102_ See instructions for 7102_ Note: $b is often repeated 111 move data, drop 6, a, c, d, e, f, n, p, t Meeting Name Move data to 711__ See instructions for 711__

130 drop Uniform Title This field is not useful for TIND 210 drop Abbreviated Title

220 drop Key Title

240 drop Uniform title

242 move data, drop 6, a, b, p, n Translation of Title by Cataloging Agency Move data to 246__

230 drop Collective Uniform Title

245__ retain 6, a, b, f, p, n, k 6, a, b, p Title Combine$n and $p into a single $p (part/vol/issue, etc). Append $f and $k to $b if it exists, else create a new $b and put it there. Keep 6 as is. Use $p for vol/date/part, etc. designations, e.g., specific volumes, issue dates, etc. 245__c move data (see note) b Interviewer/Interviewee Append $c to end of $b or add to new $b FOR ORAL HISTORIES ONLY 246__ retain 6, a, b, p, n 6, a Varying Form of Title Combine all subfields into $a

247 drop Former Title

250__ retain a a Edition Statement

254 drop Musical Presentation Statement

255__ retain a, b, c a, b, c Cartographic Mathematical Data

256 drop Computer File Characteristics

257 drop Country of Producing Entity

258 drop Philatelic Issue Data

260__ retain 6, a, b, c 6, a, b, c Publication, Distribution, Etc Delete all square brackets. Delete :;, when occuring at the end of a subfield

263 drop Projected Publication Date

264 move data, drop 6, a, b, c Publication, Distribution, Etc. Move data to 260__ 6, a, b, and c unless 260 already present When 260 and 264 are present, use 260, drop 264. When mulitple 264s are present, use the first one and drop the rest. 269__ drop a, b TIND internal normalized date E.g., 2019-06-13, or 2019-06 (month) or just 2019 if that's all you know is the year When possible use the most specific date as possible when readily available. A year can be used from the Date 008 fixed field, or 260/264 $c or other source of information such as a landing page or information in the title. Use your judgement about when these specific dates are worth the effort, e.g., long newspaper or journal runs are most useful when users can sort down to the day level. 270 drop Address

300__ retain 3, a, b, c a, b, c Physical Description Delete all square brackets. Delete :;, when occuring at the end of a subfield. Capitalize first letter of $3 if necessary and insert at the beginning of $a

307 drop Hours, etc.

310 drop Current Publication Frequency

321 drop Former Publication Frequency

336 drop Content Type

336__a drop V2F_PUB_TYPE Assign type of digital resource (Image, Video, etc.) from controlled list

337 drop Media Type

338 drop Carrier Type

340 drop Physical Medium

341 drop Accessibility Content

342 drop Geospatial Reference Data

342_0c drop Sheet Name Record here Sheet Name only for map collections 342_0d drop Sheet Number Record here Sheet Number only for map collections

343 drop Planar Coordinate Data

344 drop Sound Characteristics

345 drop Projection Characteristics of Moving Image

346 drop Video Characteristics

347 drop Digital File Characteristics

348 drop Format of Notated Music

351 move data, drop a, b Organization and Arrangement Combine $a and $b and move data to 505__a

352 drop Digital Graphic Representation

355 drop Security Classification Control

357 drop Originator Dissemination Control

362 drop Dates of Publication and/or Sequential Designation

363 drop Normalized Date and Sequential Designation

365 drop Trade Price

366 drop Trade Availability Information

370 drop Associated Place

377 drop Associated Language

380 drop Form of Work

381 drop Other Distinguishing Characteristics of Work

382 drop Medium of Performance

383 drop Numeric Designation of Musical Work

384 drop Key

385 drop Audience Characteristics

386 drop Creator/Contributor Characteristics

388 drop Time Period of Creation

490__ retain a, v a Series Statement Combine into $a 500__ retain a a, 3 General Note Append $3 when more information about the type of note is desired For note fields coming in from METS, assign to $3 the value of the @type attribute when the field maps to 500. 501 drop With Note

502__ retain a, b, c, d, g, o a Dissertation Note Combine into single $a

504 drop Bibliography, etc. Note

505__ retain a, g, r, t a Formatted Contents Note Combine into single $a

506 move data, drop a Restrictions on Access Note Move data to 542__f

507 move data, drop a a Scale Note for Graphic Material Move data to 255__a unless 255__a already present.

508 drop Creation/Production Credits Note

510 drop Citation/References Note

511 drop Participant or Performer Note

513 drop Type of Report and Period Covered Note

514 drop Data Quality Note

515 drop Numbering Peculiarities Note

516 drop Type of Computer File or Data Note

518 drop Date/Time and Place of an Event Note

520__ retain a a Summary, etc.

521 drop Target Audience Note

522__ retain a a Geographic Coverage Note

524__ retain a a Preferred Citation

525 drop Supplement Note

526 drop Study Program Information Note

530 drop Additional Physical Form available Note

532 drop Accessibility Note

533 drop Reproduction Note

534 drop Original Version Note

535 drop Location of Originals/Duplicates Note

536__ retain a a Funding Information Note note (@type=“funding”) 538 drop System Details Note

540__ retain a, b a Terms Governing Use and Reproduction Note Permission to publish/print etc. 541__ retain c, a, d a Immediate Source of Acquisition Note

542__ retain f f Restrictions Copyright statements 544 drop Location of Other Archival Materials Note

545__ retain a a Biographical or Historical Data

546__ retain a a Language Note

547 drop Former Title Complexity Note

550 drop Issuing Body Note

552 drop Entity and Attribute Information Note

555 drop Cumulative Index/Finding Aids Note

556 drop Information About Documentation Note

561 drop Ownership and Custodial History

562 drop Copy and Version Identification Note

563 drop Binding Information

565 drop Case File Characteristics Note

567 drop Methodology Note

580 drop Linking Entry Complexity Note

581 drop Publications About Described Materials Note

583 drop Action Note

584 drop Accumulation and Frequency of Use Note

585 drop Exhibitions Note

586 drop Awards Note

588 drop Source of Description, Etc. Note

590 drop Local Note

600__ retain a, b, c, d, f, j, k, l, m, n, o, p, q, r, s, t, v, x, y, z a Subject Personal Name Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. Replace all other subfields with a space 610__ retain a, b, c, d, f, j, k, l, m, n, o, p, q, r, s, t, v, x, y, z a Subject Corporate Name Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. Replace all other subfields with a space 611__ retain a, b, c, d, f, j, k, l, m, n, o, p, q, r, s, t, v, x, y, z a Subject Meeting Name Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. Replace all other subfields with a space 630__ retain a, b, c, d, f, j, k, l, m, n, o, p, q, r, s, t, v, x, y, z a Subject Uniform Title Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. Replace all other subfields with a space 647 drop Subject Named Event

648 drop Subject Chronological Term

650__ retain a, b, c, v, x, y, z a Subject Topical Term Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. Replace all other subfields with a space 651__ retain a, v, x, y, z a Subject Geographic Name Combine subfields into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. Replace all other subfields with a space 653 drop Index Term - Uncontrolled

654 drop Faceted Topical Terms

655__ retain a, v, x, y, z, 2 a, 2 Genre/Form Combine subfields a,v,x,y,z into $a. Supply ISBD punctuation Replace $x, $y, $z, $v with “ – ”. 656 drop Occupation

657 drop Function

658 drop Curriculum Objective

662 drop Hierarchical Place Name

69X drop Local Subject Access Fields

7001_ retain 6, a, b, c, d, e, q 6, a, e Personal Name Combine subfields a, b, c, d into $a. Retain subfield e in $e

7102_ retain 6, a, b, e 6, a, e Corporate Name Combine subfields a, b into $a. Retain subfield e in $e Note: $b is often repeated 711__ retain 6, a, c, d, e, f, n, p, t 6, a, e Meeting Name Combine subfields into $a.

720 move data, drop a, e Added Entry-Uncontrolled Name Move data to 7001_

730 drop Uniform Title

740 drop Added Entry–Uncontrolled Related/Analytical Title

747 drop Named Event

748 drop Chronological Term

750 drop Topical Term

751 drop Geographic Name

752 move data, drop a, b, c, d, f, g Hierarchical Place Name Move data to 651__a Replace subfields with “ – ” 753 drop System Details Access to Computer Files

754 drop Taxonomic Identification

755 drop Genre/Form Term

758 drop Resource Identifier

760 drop Main Series Entry (OCLC)

762 drop Medium of Performance Term

765 drop Original Language Entry

767 drop Translation Entry

770 drop Supplement/Special Issue Entry

772 drop Supplement Parent Entry

773__ retain t, j, k, o t, j, k, o Host Item Entry

774 drop Constituent Unit Entry

775 drop Other Edition Entry

776 drop Additional Physical Form

777 drop Issued With Entry

778 drop Other Edition Entry

780 drop Preceding Entry

781 drop Subdivision Linking Entry - Geographic Subdivision

782 drop Subdivision Linking Entry - Chronological Subdivision

785 drop Subdivision Linking Entry - Form Subdivision

786 drop Subdivision Linking Entry - Data Source Entry

787 drop Subdivision Linking Entry - Other Relationship Entry

788 drop Subdivision Linking Entry - Complex Linking Entry Data

799 drop Local “hook” for batch loads

800 drop Series APersonal Name

810 drop Series Corporate Name

811 drop Series Meeting Name

830 drop Series Added Entry

851 drop Physical Location This is now added from column in spreadsheet 852__ drop Location /Archive/Repository This is now added from column in spreadsheet 856 drop Electronic Location and Access Use for our own web links

880__$6245 retain and copy 6, a, b, p, n 6, a, b, p Non-Roman Scripts Process/combine subfields like for 245. Then copy to 912 without $6 Native treatment of 880 coming in a future enhancement. Retain for that update but for now copy to 912 880__$6260 retain and copy 6, a, b, c 6, a, b, c Non-Roman Scripts Process/combine subfields like for 260. Then copy to 913 without $6

880__$6100 retain and change $6 value Change $6 value from “100-1” to “700-1”; Make sure indicator to be [1,“”]; Make sure subfields are in the original order: $6,$a,$d 883 drop Machine-generated Metadata Provenance

884 drop Description Conversion Information

885 drop Matching Information

907 move data, drop a Millennium Record Number Trim to b + 8 digits. Move to 901 $m and use in link to catalog record 856 Delete initial period and final check-digit, e.g., .b10280302x -> b10280302 9XX drop Drop all other 9XX fields

Local TIND 9XX Fields to ADD

Reminder: Fields 901, 902, 903 are not repeatable. All applicable subfields should be written to a single field. E.g., $a, $f, $g, $m, $o all go in the same 901 field.

901__a Ark identifier for METS file Required when applicable 901 is internal field used for IDENTIFIERS 901__f Ark identifier for finding aid Optional

901__g PJID:DBID from GenDB Required when applicable

901__m Millennium record number Optional

901__o OCLC Number Optional Strip off initial letters, e.g., ocm, ocn, etc. and all initial zeroes. e.g., ocm00080599 -> 80599 902__d Date of batch file creation Required 902 is internal field use for RECORD CREATION DETAILS. It's good policy to fill in the optional fields too 902__f METS filename or other file used as source of data Required when applicable for METS filenames

902__n Batch uploader's initials Required

902__p Description of the process and programs used Optional

903__b Bibliographic level 903 is used for various BIBLIOGRAPHIC CODES from the MARC record 950__a Local/Administrative Notes Use for local notes. Optionally $3 for note type 950 is repeatable and can be used for internal administrative notes. Especially useful for pulling together records of administrative interest. Example: $aMissing Cal Heritage Images 982__a Short collection name Displays in facet. REQUIRED Every batchload must have 982 $a and $b. Use only from master spreadsheet of collection names 982__b Long collection name Displays in record. REQUIRED

982__p Project Name May display in record – NOT REQUIRED

991 Restricted Create restricted collection 991__a and create roles that can access each. When setting an existing collection to dark, add it to this collection by updating the record 991 field. When two collections are associated with a record, the most restrictive policy applies Examples: 991__a = “Restricted2Bancroft” 991__a = “Restricted2EAL” 991__a = “Restricted2Admin” Example restricted record: digicoll.lib.berkeley.edu/record/55168 852__c Library Location REQUIRED Use 852 – Repository column from spreadsheet 998 AV streaming

02480 Local Identifier/Call number